in the IDC MarketScape ERP Applications 2020 Vendor Assessment.
American Axle & Manufacturing (AAM) is a multi-billion dollar, Tier 1 supplier to the automotive industry, with more than 30 locations, nearly 13,000 associates and more than 100 customers, including General Motors, Fiat Chrysler Automobiles, Ford Motor Company and Honda.
AAM is a world leader in the manufacturing, engineering, design, and validation of driveline and drivetrain systems and related components and modules, chassis systems and metal-formed products for light trucks, sport utility vehicles, passenger cars, crossover vehicles, and commercial vehicles.
AAM’s core brand values are to strive for operational excellence, quality, and technology leadership in the processes and systems it uses and the products it delivers.
The organization comprises two main divisions: driveline and metal forming products business unit (MFPBU). The management team of MFPBU was finding it challenging to gain real insights into how the business was performing, how to drive quality, better plan capacity, and how to get a real-time understanding of its financial status. Each of MFPBU’s seven operations had its own ERP system, a partial ERP, or none at all. To gain the insight and understanding to run business more efficiently, MFPBU needed to consolidate operational data.
Michael Trathen, Senior Manager Lean Systems at AAM takes up the story:
“We wanted one business system for all of the operations in our metal forming group. Having developed the original version of Plex as the core Manufacturing Execution System (MES) at our forging facility in Oxford, Michigan, we wanted to explore how the Plex Manufacturing Cloud could be deployed across our entire business unit. We were looking for a comprehensive solution to help us streamline and formalize our business processes, including hire-to-retire, procure-to-pay, order-to-cash, record-to-report, and product lifecycle activities.”
Integrating a single ERP across such a large, geographically distributed organization, without interrupting production, losing data or interrupting the workforce required help from fellow experts. Trathen said, “The senior management team chose to partner with Baker Tilly, a global business consulting and accounting firm, because its team was extremely experienced in helping enterprise-size businesses, like ours, undertake deep and broad deployments of the Plex Manufacturing Cloud and in driving the right business outcomes.”
AAM, Baker Tilly, and the Plex product team worked through a proven methodology to design, implement, and train users on Plex. This plan included implementing Plex in parallel with AAM’s corporate Oracle ERP system for enterprise-wide financial consolidation and performance management.
Peter Pearce, Principal for Baker Tilly Business and Technology Growth Strategies said:
“One of the biggest challenges for this business unit is that it is very numbers driven. A great deal of this reporting was done manually but what it required in order to make better, faster, more informed business decisions was an integrated and automated way to gather operational data. This deployment was one of the broadest we have ever overseen, incorporating all the core Plex capabilities such as inventory control on the shop floor to quality management and manufacturing performance.”
Baker Tilly spent a number of weeks developing a common model of deployment that was unique to AAM. This allowed AAM to roll-out Plex across the seven metal forming locations in a standardized way, mitigate risk, and “go live” as rapidly and efficiently as possible.
“This initial phase was a deeply immersive experience given that we included all process owners, allocating Plex modules to supervisors who would take responsibility for understanding the software’s capabilities and how it could deliver value,” explains Trathen. “Along the way we consulted with the Plex User Community and the team now sees them as a vital source of best practice on demand and an invaluable tool for continuous improvement.”
“One of the original business drivers for Plex was the need for a single view of the truth using real-time data. ”
The team’s priority was to roll-out all Plex’s plant floor modules including engineering, quality, inventory, and production and then focus on the top floor modules such as accounting and supply chain.
AAM was concerned that changing from multiple systems to Plex and introducing a new ERP, where there was none before, was a complex operation and could expose the business to a certain degree of risk. Furthermore, AAM’s metal forming unit is a high-revenue organization, whose customers would not tolerate downtime caused by a system failing to transition smoothly.
“The AAM management team was very keen to understand our plans to mitigate risk during the Plex implementation. They established a steering committee that met on a monthly basis to review our project schedules and assess risk. We had Baker Tilly on board to help us assess and assuage risk at every step.”
“In the next phase, we rigorously trained our users on Plex, bringing process owners in to deliver weekly workshops that walked all our associates through their new role-specific processes. We had a very high success rate with user adoption, not only because these sessions were extremely useful and efficient to on-board users and build their confidence, but also due to the intuitive and user-friendly design of Plex.”
One of the original business drivers for Plex was the need for a single view of the truth using real-time data. At a corporate level, AAM was using Oracle as its ERP system, so a key task for AAM and Baker Tilly was to ensure that operational data could be consolidated back into the company’s financial reporting system, Hyperion.
“We went through a significant data review,” says Trathen, “where we assigned data to three different categories. The first was new data that would be manually keyed in or entered via the Plex upload tool. The second was data that was older than three years and which would be archived. Lastly, we had live data that needed to be moved in bulk to the Plex system. This final category went through a rigorous cleansing process to ensure that when we went live with Plex, we would be starting off with the latest and most accurate data pool.”
“Now that Plex is live, we can send financial data once a month to AAM’s Hyperion financial reporting system to map and consolidate. We tested this process and at go-live we had absolutely no issues, which was rewarding.” Trathen concluded.
When launch day came around it was a non-event, mainly because of all the testing and user training that had taken place. Once the shop floor processes were stable and embedded with users, the metal forming team turned its attention to corporate processes such as purchasing.
By the end of the implementation, almost all of the Plex modules were in use across all locations and the metal forming unit has not looked back:
AAM’s Plex implementation has been such a huge success that new projects are being planned for the future. These include deploying Plex to a new business venture, undertaking further PLC integration, and enhancing the unit’s purchasing and finance processes with Plex.
“What has impressed AAM the most about the Plex implementation is that we have managed to launch an enterprise-wide change process without suffering any downtime and while achieving continued sales growth,” concludes Trathen. “This incredible commercial success and smooth deployment is a testament to the ease with which Plex can be brought online in a large and complex organization.”